app.invoicesimple.comFree Invoice Generator | Invoice Simple

Invoice Simple Invoices Estimates Clients Items Settings Login Sign Up Preview Edit Record Payment Email Invoice + Logo Saving logo... Add your logo From Name Email Address Phone Business Number To Name Email Address Phone Number Date Terms Due On Receipt Description Price Qty Amount Tax $0.00 Subtotal $0.00 Tax (0%) $0.00 Total $0.00 Balance Due $0.00 Notes Close invoice Delete Invoice Preview via Email Send Color Tax Type On Total Label Rate Inclusive? Discount Type None Currency USD $ Options Get Link Print Invoice Invoice Generator How to make an invoice How to send an invoice What to put on invoice Invoice generator alternatives Why use an invoice generator Invoice generator FAQ How to make an invoice using the invoice generator These step by step instructions will show you how to create an invoice that includes all the standard elements of a professional invoice. Below, we’ll dive into how you can customize your invoice to be unique to your business. The first time you create an invoice, you'll need to add some information to the blank invoice template. Add in your company details (name, address) in From section Fill out client details (name, email, address) in For section Write line items, adding description, rate and quantity Enter tax rate, currency and discounts if applicable Write payment instructions and terms in Notes section Customize your invoice by adding a logo and selecting your brand color How to send an invoice Once you create an invoice, you’ll need to actually send it to your client. Using our invoice generator makes the process of sending an invoice as easy as 1, 2, 3. To send an invoice in minutes: Finally, check in on the status of your sent invoice. If you email your invoice directly from Invoice Simple, we’ll notify you when your customer views the invoice. The notification is useful for following up with clients when you need to. Finally, check in on the status of your sent invoice. If you email your invoice directly from Invoice Simple, we’ll notify you when your customer views the invoice. The notification is useful for following up with clients when you need to. Essential elements of an invoice There are 9 main elements of an invoice. When making an invoice you should pay attention to add all of them to your invoice. Invoice header Headers that clearly state the document is an invoice can be extremely useful when sorting through multiple documents. This will save you time when reviewing your records or completing taxes. Many companies include their logo on the right hand side of the header. In the image above we don't have a logo and that's perfectly alright as long as the rest of the invoice is laid out properly. Company name and details When creating an invoice, you should include the Legal name and contact details (address, phone number, email address) of your business. Usually company information is written near the top of the invoice and clear differentiation between the company providing the goods or services and company buying it. Name and Details of Buyers Clearly state the Name of the customer so there is no confusion between the Purchaser and Buyer. Invoice number An Invoice Number is a unique identifier for an invoice. Invoice Numbers can help you keep track of multiple invoices. Invoice Numbers can be structured in various ways including file numbers (INV0001), unique billing code, or date-based purchase order numbers. Make sure to increment the invoice number every time you make a new invoice. If you're our invoice generator this will be done for you automatically. Date It’s important to include the date the invoice is issued. This can clear up confusion when there are multiple invoices going to the same customer. Description of goods or services rendered These are your invoice line items. Each row should include the following: (1) Name of the goods or service provided. (2) Unit price, if you're billing for hours then this should be your hourly rate. (3) Quantity, if you're billing for hours then this should be the number of hours worked. Itemized fees Add any tax, handling or additional fees that are additional to the goods or services provided. These should be listed out separately as line items as some companies use different internal budgets to cover these fees. Amount Owed It might be obvious, but always clearly show the total amount due. Terms, Conditions and payment instructions One of the most overlooked parts of an invoice is the Terms and Conditions of payment. The standard payment terms vary by industry, your company’s policy, or previous history with the customer. It’s important to clearly state the penalties of the terms are not met which can include late fees or additional charges. You should also add in your preferred payment method (cheque or cash, bank transfer, PayPal or credit card). Then add in your payment instructions, for example if you prefer bank transfers then write your account number and bank name. Alternatives to using an Invoice Generator You may initially start out using a simple excel or word invoice template , but when you get to making your second or third invoice you'll realize that you're wasting a lot of your time on repetitive tasks. For example: You need to duplicate and rename your original file every time you want to make a new Invoice. You end up re-typing client and item details even though you've sent them an Invoice before. It's a hassle to organize and find old Invoices. If you want to know how much you've invoiced over a certain period you'll have to open up every single file and manually add up the totals. This is time you spend doing administrative work. Time that you're not being paid by anyone to do. My guess is you didn't start your own business to do administrative work. Benefits of using an Invoice Generator Saving you from retyping information The first time you use our generator, it'll offer up a blank invoice template. However once you fill out your business information (email, company name, phone number) it'll automatically be saved for all future visits. The same applies to your items, clients and general invoice settings (invoice color, number, currency). The next time you want to create an invoice, the invoice template will automatically be filled with all of your relevant information. The same applies to your clients and items. We'll fill out your entire client information (phone, email, address) as you start typing the client name. Get shareable and printable online invoice in one go You can share or download a PDF version of your invoice with a click of a button. This is a big time saver compared to using excel or word invoice templates where you need to go through a series of steps to export to PDF, or be sure that your client has the right application to view your invoices. There are a few additional benefits to emailing your invoice through Invoice Generator. One is that your invoice will be suitable for mobile and desktop viewing. Second is that you'll be notified when your client receives and views the invoice. And thirdly if your client hasn't viewed you invoice after a couple days, Invoice Simple will automatically send them a polite reminder. Instead of working hard, we should work smart! The smart thing is to use the right tool for the job, an invoice generator. Our free invoice generator saves you time When you use Invoice Simple's invoice generator you save yourself a lot of time and effort. Here are some of the reasons why: The app saves your clients and items, having them ready for use the next time you're writing an invoice Organize your invoices without needing to put in any additional time in Use a professionally designed template that's compatible with printers and mobile devices See an overview of your business at a glance, without any effort Know when your invoice is viewed by a customer Process credit cards online or on the spot and many more amazing benefits See our guide to invoicing software for small businesses for mor...